Database Assistant (Full-Time; 40 hours/​week)

Title: Database Assistant
Reports To
: Donor Services Manager
Employment Status
: Full-time, Exempt
: 40 hours/​week
: Primarily on-site in San Diego (Downtown) with a partial remote work schedule available for some tasks. Remote work schedule must be coordinated in advance with the Donor Services Manager.
: $22/​hour; paid time off (PTO) and paid holiday schedule (12 holidays);
employer-sponsored health and dental plans; 401(K) program with employer match

Position Overview
The Database Assistant supports the Donor Services Manager and the organization’s overall fundraising/​stewardship, marketing/​communications, advocacy, and special events efforts by accurately and efficiently processing gifts and acknowledgments and assisting with database management. This includes, but is not limited to, substantial data entry. The ideal candidate will possess a keen attention to detail, flexibility when faced with competing deadlines, and a collaborative spirit that is comfortable with a small and dynamic team. The position requires the employee to travel to the off-site USPS office to collect mail, and then bring that mail to the office for processing; certain other duties may be completed remotely.


  • Collect and sort mail for processing 3 – 5 times per week (or other frequency as needed)
  • Prepare donation documentation for data entry
  • Enter gift batches into Raiser’s Edge
  • Assist with online gift entry
  • Assist with recurring donor gift entry and communication
  • Prepare, package, and mail acknowledgment letters and new donor welcome packets
  • Assist with thank you call, thank you note card, and/​or other stewardship projects.
  • Assist with Raiser’s Edge updates (such as updating constituent information, and actions/​notes)
  • Help with in-house mailings (such as mail merges for letters and labels, printing, and packaging)
  • Assist with tracking event RSVPs and event registration preparation
  • Maintain accurate electronic and hard files of donor records
  • Run standard reports
  • Answer general office phone calls and emails
  • Assist in collection and utilization of donor survey information
  • Assist in the collection and utilization of prospect research information
  • Coordinating work with part-time employees, as needed


  • Acute attention to detail
  • Familiarity and comfort with Microsoft Office (including Excel, Outlook, and Word)
  • Documented combination of applicable professional experience, volunteer service, technical training, and/​or education, that demonstrates an aptitude for intricate and substantial data entry/​reporting projects
  • A willingness to participate in appropriate trainings and professional development
  • Well-organized, proactive, and an ability to manage time through prioritization of tasks
  • Excellent written and verbal communications skills, including a confident phone demeanor
  • Judgement and discretion when handling sensitive and confidential information
  • Ability to deliver mail between the Foundation office and USPS office (approximately 1 mile)


  • Familiarity and comfort with donor management software (Raiser’s Edge)

How to apply:
Please send an email, with your résumé attached, to the address below. In your email, please let us know how you learned of this opportunity and answer this question: How have libraries impacted your life?

No phone calls, please.

Jerry Tomaszewicz, Jr.
Chief of Staff


Organization Overview:

The Library Foundation SD strengthens communities by supporting excellence in the San Diego Public Library (SDPL) system through philanthropy, advocacy, and outreach. The Library Foundation SD supports the entire system of 36 library branches across the City of San Diego. Our team of 15 staff members is based at the downtown Central Library @ Joan Λ Irwin Jacobs Common.

The Library Foundation SD supports San Diego Public Library’s (SDPL) efforts to help San Diegans learn new skills, pursue lifelong ambitions, and achieve a better life with the help of dedicated staff, committed volunteers, and generous donors and partners. The Foundation functions as a conduit of support for SDPL through robust fundraising, leveraging a balance of public-private partnerships, strategic advocacy initiatives, and community outreach. The Foundation is an innovative, nimble organization with visionary leadership, powerful community partnerships, strong donor engagement, and solid financial reserves.

The Library Foundation SD is an equal-opportunity employer and embraces a philosophy where diversity and inclusion are core values. As the San Diego Public Library serves every member of the City of San Diego’s community, so, too, does the Foundation. A broad understanding of diversity is employed that includes, but is not limited to: sex, race, race-related traits, color, religion or religious creed, ethnicity, national origin, ancestry, citizenship, age, disability, pregnancy, reproductive health decision-making, medical condition, genetic information, gender (including gender identity or expression), sexual orientation, marital status, military or veteran status, or any other legally protected characteristic or any other basis protected by federal, state, or local law, ordinance or regulation. The Foundation acknowledges that personal identity is complex and various. It is a goal of the Library Foundation to facilitate broad participation, particularly by historically underrepresented groups, throughout the organization’s staffing and activities.